This Privacy Policy (“Policy”) explains the manner in which the law firm Cohen Vaughan LLP, a limited liability partnership in the Commonwealth of Pennsylvania and other states, and its related partnerships and associations, Cohen Cunningham DeRose Higgins Lyon LLP and Vaughan McLean Deasey LLC (“CV”, “we”, “us” and “our”) collects, uses, maintains and discloses information collected from users (“User”) of the website https://www.cohenvaughan.com (“Site”). This Policy applies to the Site and all products, offerings, and services of CV.
(A) This Policy
This Policy explains how we may Process your Personal Data. This Policy may be amended or updated from time to time, so please check it regularly for updates. CV reserves the right to modify this Policy at any time by posting a modified Policy, and your continued use of the Site thereafter will constitute your consent and agreement with such modifications. Please contact us with any questions.
(B) Collection of Personal Data
We may collect or obtain Personal Data ("Personal Data" means information about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, demographic, cultural or social identity of that individual) about you: (i) directly from you (e.g., where you contact us); (ii) in the course of our relationship with you (e.g., if we provide legal advice to you); (iii) when you make your Personal Data public (e.g., if you make a public post on social media); (iv) when you download, install, or use any of our software, portals, or apps (“App”); (v) when you visit our Site; (vi) when you register to use any of our services; or (vii) when you interact with any third party content or advertising on a Site or in an App. We may also receive Personal Data about you from third parties (e.g., law enforcement authorities).
(C) Creation of Personal Data
We may create Personal Data about you (e.g., records of your interactions with us).
(D) Categories of Personal Data we may Process
We may Process: (i) your personal details (e.g., your name); (ii) demographic data (e.g., your age); (iii) your contact details (e.g., your address); (iv) matter details (e.g., your instructions to us); (v) records of your consents to our Processing of your Personal Data; (vi) payment details (e.g., your billing address); (vii) information about your use of our Sites and Apps (e.g., the type of device you are using); (viii) details of your current employer; (ix) information about your interactions with our content or advertising; and (x) any views or opinions you provide to us.
(E) Sensitive Personal Data
Where we need to Process your Sensitive Personal Data for a legitimate purpose, we do so in accordance with applicable law.
(F) Purposes of Processing and legal bases for Processing
We Process Personal Data for the following purposes: providing our Sites, Apps, and services to you; compliance checks; operating our business; communicating with you; managing our IT systems; health and safety; financial management; conducting surveys; ensuring the security of our premises and systems; conducting investigations where necessary; compliance with applicable law; improving our Sites, Apps, and services; fraud prevention; and recruitment and dealing with job applications.
(G) Disclosure of Personal Data to third parties
We may disclose your Personal Data to: (i) legal and regulatory authorities; (ii) our external advisors; (iii) our Processors; (iv) any party as needed in connection with legal proceedings; (v) any party necessary for investigating, detecting or preventing criminal offences; (vi) any purchaser of our business; and (vii) any third party providers of advertising, plugins or content used on our Sites or our Apps.
(H) Your Data
We implement appropriate technical and organizational security measures to protect your Personal Data. Please ensure that any Personal Data that you send to us is sent securely. We take every reasonable step to ensure that your Personal Data is kept accurate and up-to-date. We take every reasonable step to limit the volume of your Personal Data that we Process to what is necessary. We take every reasonable step to ensure that your Personal Data is only retained for as long as needed.
(I) Your Legal Rights
Under applicable law, you may have a number of rights, including: (i) the right not to provide your Personal Data to us; (ii) the right of access to your Personal Data; (iii) the right to request rectification of inaccuracies; (iv) the right to request the erasure, or restriction of Processing, of your Personal Data; (v) the right to object to the Processing of your Personal Data; (vi) the right to have your Personal Data transferred to another Controller; (vii) the right to withdraw consent; (viii) and the right to lodge complaints with Data Protection Authorities. We may require proof of your identity before we can give effect to these rights.
(J) Your California Privacy Rights
With respect to California residents, references to “personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, subject to certain exceptions set forth in the California Consumer Privacy Act (the “CCPA”). If you are a California resident, you may request information about our compliance with the Shine the Light law by emailing jcunningham@cohenvaughan.com or by calling (646) 516-4114. Please note that the CCPA and Shine the Light are different laws offering different rights and requests must be made separately.
(K) Cookies and similar technologies
Cookie Policy
This Policy may be amended or updated from time to time to reflect changes in our practices with respect to the Processing of Personal Data, or changes in applicable law. We encourage you to read this Policy carefully, and to regularly check this page to review any changes we might make to the terms of this Policy.
This Policy applies to the following websites that are operated or controlled by CV:
https://www.cohenvaughan.com
What are cookies?
Cookies are small text files stored on your computer or device when you visit a website. They help websites function, track activity, remember login details, and more.
Cookies vary by origin, function, and lifespan. Some types include:
• First-party cookies: Set by the website you visit.
• Third-party cookies: Set by external websites (not controlled by us).
• Necessary cookies: Enable basic website functions (e.g., navigation).
• Performance cookies: Track website performance (e.g., visitor numbers, errors).
• Functionality cookies: Enhance usability by remembering preferences (e.g., language, region).
• Targeting/advertising cookies: Provide personalized ads.
• Session cookies: Deleted when you close your browser.
• Persistent cookies: Stay until manually deleted or expired.
For more on cookies, visit www.allaboutcookies.org (not affiliated with or endorsed by us).
Why do we use cookies?
We may use cookies to:
• Identify different users.
• Enhance website functionality and usability.
• Customize websites and services to your preferences.
• Analyze website usage and compile anonymous statistics.
We do not use this information to create user profiles.
(L) Legal Statements
Our Legal Statements noted on our Disclaimer govern all use of our Site, Apps, and services.
(M) Direct marketing
We may Process your Personal Data to contact you with information regarding services that may be of interest to you. You may unsubscribe for free at any time.
(N) Contact details
If you have any comments, questions or concerns about data privacy, including the processing of personal data carried out by us, or on our behalf, please email jcunningham@covenvaughan.com or call (646) 516-4114.
(O) Definitions
"Controller" means the entity that decides how and why Personal Data is Processed.
"Cookie" means a small text file that is placed on your device when you visit a website (including our Sites). In this Policy, a reference to a "Cookie" includes analogous technologies such as web beacons and clear GIFs.
"Data Protection Authority" means a public authority that is tasked with overseeing compliance with applicable data protection laws.
"Personal Data" means information that is about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
"Process", "Processing" or "Processed" means anything that is done with any Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
"Processor" means any person or entity that Processes Personal Data on behalf of the Controller (other than employees of the Controller).
"Sensitive Personal Data" means Personal Data about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, any actual or alleged criminal offences or penalties, national identification number, or any other information that may be deemed to be sensitive under applicable law.
